Job Description

Seeking Office Manager - Join a Global Security Leader in St. Louis!

GardaWorld is seeking a highly organized and proactive Office Manager to oversee daily operations at our St. Louis Headquarters, located within a leased, multi-tenant office building. This role is pivotal in ensuring the smooth functioning of our administrative operations and maintaining a professional, efficient, and welcoming office environment.

The Office Manager will supervise a team of Administrative Specialists responsible for front desk coverage, meeting coordination, travel arrangements, and mail handling. The ideal candidate will be a hands-on leader with strong interpersonal skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

What’s in it for You:

• Competitive Salary: $60,000.00 - $63,000.00 / year
• Work Site Location: St. Louis, MO
• Set Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.
• Career Growth: Career growth opportunities at GardaWorld

Your Responsibilities:

• Office Operations & Facilities Management
  • Intake and coordinate building management concerns regarding facilities issues, and maintenance requests.
  • Coordinate office space needs, seating arrangements, and equipment maintenance.
  • Ensure compliance with building policies and procedures.
• Administrative Team Leadership
  • Supervise and support Administrative Specialists in their daily duties, including front desk coverage, visitor management, and office supply inventory.
  • Oversee scheduling and logistics for internal meetings, including room bookings, catering, and technology setup.
  • Manage travel arrangements for staff, including lodging, airfare, and rental vehicles, ensuring cost-effectiveness and adherence to company policies.
  • Oversee incoming and outgoing mail and package handling, ensuring timely distribution and coordination with courier services.
• Communication & Coordination
  • Act as a liaison between departments to ensure smooth communication and workflow.
  • Support onboarding of new employees with workspace setup and orientation coordination.
  • Maintain and update office procedures and emergency protocols.
• Building Access Control
  • Manage employee and visitor access to the office, including issuing and deactivating access badges.
  • Coordinate with building security on access protocols and incident reporting.
  • Maintain accurate records of access credentials and ensure compliance with security policies.
• Budget & Vendor Management
  • Track office-related expenses and assist with budget planning.
  • Support Administrative Services Manager with office vendors and service providers to maintain positive partnerships.

Your Qualifications:

• Authorized to work in the United States
• Minimum 3–5 years of experience in office management or administrative leadership.
• Experience supervising administrative or front desk staff.
• Familiarity with managing office operations in a leased, multi-tenant environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with travel booking tools and vendor coordination.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Able to pass an extensive screening process
• High level of professionalism and discretion.

Your Skills and Competencies:

Competencies:

• Hands-on Approach
• Business Acumen
• Problem Solving
• Communication
• Leadership & Navigation
• Relationship Management
• Resilience

Ideal Skills, Characteristics, & Experiences:

• Results and people-oriented, balancing business considerations
• Customer service orientation with a focus on internal client satisfaction.
• Ability to adapt to changing priorities and work independently.
• Highly organized and able to multitask
• Self-motivated with a high sense of urgency
• Stable, progressive work history
• Excellent communication skills
• Acts with integrity
• Resilient and adaptable
• Competitive spirit
• Ability to develop relationships at all levels

GardaWorld: Make the World a Safer Place

In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.

GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.

Qualifications

Education