Sr. Administrative Specialist

Job Description

Administrative Receptionist

Job Title
: Senior Administrative Specialist
Location: St. Louis, MO
Pay: $23.00 / HR
Environment: Corporate Office

Who is GardaWorld?
GardaWorld is the world’s largest privately owned security services company. We protect our clients’ staff and assets wherever they are. We offer career advancement opportunities. We encourage diversity and are proud to be an equal-opportunity employer. GardaWorld Security Services is looking for an Administrative Specialist in our corporate office in St. Louis, MO.


  • Maintains office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply orders, and monitoring clerical functions.
  • Establishes and maintains corporate vendor relationships in order to achieve the best possible rates for services provided to the corporate office.
  • Orders flowers/gift baskets for bereavement on behalf of Garda.
  • Provides administrative assistance to the senior leadership team as needed.
  • Oversees scheduling of corporate conference rooms and maintenance of technology and supplies, including, but not limited to, the below.
    • Ensuring all refrigerators are stocked prior to meetings o Providing meals for meeting upon request.
  • Reconciles receipts with corporate AmEx card statements.
  • Planning and execution of corporate office events as needed.
  • Manages the upkeep of the office by maintaining open lines of communication with building management.
    • Updates and manages key card and keypad access to the building (corporate and STL offices).
    • Distributes information supplied by building management that will affect those in the corporate office (fire alarm testing, parking lot maintenance, etc.)
  • Answers phones and provides back-up assistance for the Administrative Receptionist


  • Excellent written communication and composition
  • Maintains professionalism in all interactions
  • Work experience in an administrative capacity
  • Self-motivated to see job tasks through to completion
  • Experience working in Microsoft office suite products (Outlook, Excel, Word, Teams, etc.)

Included Benefits/Perks:

  • Medical
  • Dental
  • Vision
  • 401K
  • Generous PTO

All qualified applicants will be considered for employment without regard to race, sex, color, age, religion, or national origin.