Administrative Assistant

Job Description


Job Title: Administrative Assistant
Location: 13333 Northwest Freeway
Environment: Office
Pay Rate: $18.00-$21.00

Shift & Hours: Monday-Friday 8am-5pm

General Job Functions:
  • Assisting applicants and current employees
  • Inbound and outbound calls
  • Processing candidates through onboarding process (i.e trainings, orientation, drug screens, etc.)
  • Daily status updates of processing candidates
  • Monitor and maintain employees HR Compliance

Position Summary
The Administrative Assistant is responsible for assisting with all administrative office functions for the GardaWorld Security Services branch.

Job Responsibilities Include, but are not limited to:

Employee Management
  • Build and maintain branch employment records and reports, to include following GardaWorld record retention policies; I-9s, W-4s, direct deposit elections/paycards
  • Manage uniforms; maintain inventory, place orders, review invoices, schedule restocking
  • Verify licenses and license compliance reporting
  • Issue employee name badges
  • Process terminations and respond to unemployment claims
  • Maintain transfer request report
  • Monitor driver compliance
  • Maintain WinTeam data integrity, including all employee status changes
Candidate Management
  • Order and administer drug screens and background checks for candidates with conditional job offer and issue uniforms
  • Conduct new hire orientation
  • Schedule employee orientation (Welcome to GardaWorld and site training) including enrollment in Learning Management System
  • Coordinate all employee engagement efforts including, but not limited to: engagement surveys, new hire orientation, special events, and employee recognition programs.
  • Maintain OSHA documentation; support the filing of EEO-1 reports; maintain other records, reports and logs to conform to EEO regulations.
  • Communicate state and local employment law changes to RHRL.
  • Facilitate and/or coordinate safety, workers compensation programs, and IQAs.
  • Support walk-in applicants and employees including assistance on computers as needed
  • Answer branch phones
  • Perform other related duties as required and assigned
  • High school diploma required
  • Associates or Bachelor’s degree in human resources management or 2 years in related field
  • A minimum of 2 years of experience in a fast paced, human resources environment
  • ​Tech-savvy with experience in both proprietary and mass market systems
  • Must be at least 21 years of age or older as required by applicable law or contractual requirements
  • Legally authorized to work in the United States
  • Must have reliable transportation
  • Must be proficient with Microsoft Office (Word, Excel, Outlook, etc.)
General Qualifications to work in GardaWorld include:
  • Pass an extensive screening process
  • Compliance with all company policies and standards